Cancellation & Rain Policies:
By Friday at noon before each tournament any cancellation or schedule changes will be finalized and announced.
All teams should expect the possibility of a changed schedule due to weather.
On Saturday morning if event cannot be started and is ruled cancelled by WFC staff there will be a 100% refund. If WFC staff rules that the event is playable with adjustments to the schedule all teams are expected to play. If a team cancels at this point they lose their entry fee.
After a tournament is started and due to weather a team only plays one pool game, WFC will only charge $70.00. If teams play two pool games WFC will only charge $140.00. There will be no refunds after bracket play has started. Refunds are issued after the event has been played.
WFC will always try to arrange schedules so the tournament can be completed and a winner announced.
If weather comes in all game after 5 inning are official and a winner is declare.
Bracket play is determined by winner’s & loser’s nothing else
If a team wins they advance in the winner’s bracket. If a team loses they advance to the loser’s bracket.
If a winning team goes undefeated through the winners bracket and is waiting on the loser’s bracket team to advance; then bad weather comes in WFC will declare the undefeated team as Champion & all others tie for 3rd place.
All Championship games have one winner’s bracket team, meaning one team that has not lost a game and one team with one loss. If weather comes in during a Championship game and 5 inning have not been played the winner team in the bracket will be declare the Champion. If the loser team beats the winner in the Championship game and then in the if game weather comes in WFC will declare co-champions.
Sunday play for a one-day event is based on if the bracket can’t be started on Saturday, teams have played less than 2 games or any other unforeseen problems.
If a One-Day tournament has weather problems and the bracket has gone down to the last 2 or 1 winning teams while all others are in the losers bracket WFC will declare a champion or co-champions.
WFC has a curfew of midnight.
If a team forfeits out of the tournament no points, no placement, and no trophies will be given.
The WFC Shootout is for if games on a One Day Event & events that incur bad weather. This is a new game with a new line up & coin flip. The last person in line up goes to second base. The game is international tiebreaker from then on. The team that holds the lead for a full inning is the Champion.
Remember that when you enter a tournament a lot of people are counting on you to be there. There are many trickling down effects from teams not showing up for a tournament.
Many tournaments fill up and teams that drop may prevent other teams from getting in, especially if they drop out the week of the tournament.
Teams that drop out of tournaments more than one time will be placed on probation for the rest of the season.
Teams that drop out of a tournament after Times have been posted the week of the tournament or no show then owes the entire entry fees of dropped tournament. Then these team are subject to be withdrawn from any future WFC events that they have paid or signed up for and can be banned from WFC tournaments. Teams that sign up on more than one web site for the same weekend are considered dropped from WFC events and penalties will be enforced. Refunds are issued after the event has been played.
WFC BANNED: A team, coach, organization or spectator can be banned from WFC tournaments, clinics or any other WFC functions for:
1. Bad behaviors or bad sportsmanship.
2. Being loud and shouting bad adjectives or derogatory statements about WFC, umpires, other coaches, and/or fans. These words do not have to be cuss words.
3. Cussing
4. Fighting
5. Lying
6. The acting of fighting.
7. Throwing things at umpires or onto fields, stands or anything on complex property.
8. Stomping of the feet or hands at umpires or others.
9. Pattern of no respect for umpire's service.
10. Disrespect for WFC directors.
11. Not listening and accepting WFC policies.
12. Trying to show up the umpires, staff or anyone.
13. Refusing a placement trophy.
14. Making a mockery of any WFC games.
15. Not showing at a WFC tournament that they have signed up for.
16. Signing up for WFC tournaments then dropping out of WFC events.
17. Writing a bad or returned check or a stop payment check. There will be a $50.00 service charge on any of these kinds of checks.
18. Teams that have coaches that are a director from another organization or host Fastpitch tournaments for other organizations that can cause a threat to WFC are not allowed to play WFC tournaments.
Team requirements for tournament play:
*Teams must check in with a tournament representative before their 1st game.
*Teams must make sure entry fees are paid & are WFC sanctioned.
*Teams must turn in a signed WFC roster for each WFC event.
*Coaches & players must have proper equipment & dress.
*Players cannot play with any jewelry.
*Teams must have birth certificate for each player on the roster & insurance policy in the dugout during all WFC games.
*No warming up on the infields before the games.
*Questioning balls and strikes can lead to an ejection from the tournament. Coaches are responsible for controlling their team, players & parents.
*If a coach or a player is ejected from one game in a tournament he/she is subject to be ejected from the entire tournament. If a coach or player is ejected from two games in a tournament he/she will be automatically ejected from the entire tournament.
*If a team, coach, or anyone attending the tournament is found to be stealing the opposing teams pitch signals he/she will be automatically ejected from the tournament. The WFC Official Director will decide this action.
Everyone should realize the schedules are subject to change. Reasons for change may be but not limited to teams dropping out, or adding teams, due to rain, lights not working, field damage, games going extra innings, mistake made in schedule, and many more reasons.
Because of this, teams need to expect the possibility of late games on any night and tournament format can be changed.
These policies are formal and stand for all WFC tournaments with exception of any Myrtle Beach, SC, National, World or State events including all tournaments that hold more than 30 teams. These events will have individual cancelation policies noted for cancelation deadlines.
Catastrophic Occurrence Cancelation:
In case of catastrophic occurrences such as, but not limited to hurricanes, fire, floods, etc.; a tournament may be cancelled regarding the safety of all teams and families. If cancellation occurs teams may incur up to a $300.00 charge for event costs.
